Privacy Policy
How MATFMA collects, uses and protects the personal data of members, applicants and website visitors, in line with UK GDPR and the Data Protection Act 2018.
This is placeholder copy that follows a standard UK GDPR structure. The specifics still to be confirmed are marked [in amber], data controller details, ICO registration number, retention periods and any third-party processors must be reviewed and finalised before publication.
1. Who we are
MATFMA (“we”, “us”, “our”) operates the website at matfma.co.uk and the membership network for MAT finance and operations professionals. For the purposes of UK data protection law, the data controller is [data controller legal entity name and registered address, TBC], registered with the Information Commissioner’s Office under registration number [ICO registration number, TBC].
2. The information we collect
Depending on how you interact with us, we may collect:
- Identity and contact details you provide when applying to join, name, work email, job title and organisation.
- Membership and account information, including your profile and any content you post in members-only areas.
- Correspondence you send us, such as enquiries to hello@matfma.co.uk.
- Limited technical data (for example, anonymised analytics) when you browse the site. [Confirm analytics provider and cookie use, TBC]
3. How we use your information
We use personal data to assess membership applications, operate the network, communicate with members, maintain the security and integrity of the community, and meet our legal obligations. We rely on the lawful bases of legitimate interests, consent (where applicable) and contract.
4. Sharing your information
We do not sell your personal data. We share data only with service providers who help us operate the platform (for example, hosting, email delivery and payment processing for suppliers), and only under appropriate data-processing agreements. [List of processors, e.g. hosting, email, payments, TBC]
5. How long we keep it
We retain personal data only for as long as necessary. Member records are kept for the duration of membership and a reasonable period thereafter; audit logs are retained for 12 months and then purged; reviews are retained but anonymised on member request. [Confirm final retention schedule, TBC]
6. Your rights
Under UK GDPR you have the right to access, rectify, erase or restrict the processing of your personal data, to object to processing, and to data portability. We operate soft-deletion on request. To exercise any of these rights, contact us at hello@matfma.co.uk.
7. Cookies
[Cookie policy detail, categories used, consent mechanism, TBC]
8. Complaints
If you have concerns about how we handle your data, please contact us first. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.
9. Changes to this policy
We may update this policy from time to time. Material changes will be communicated to members. Please check this page periodically for the latest version.